Due Date: June 29, 2019

Applications are open for the Program Administrative Assistant position in the Open Society Foundations MENA Regional Workplace The Open Society Foundations work to develop dynamic and tolerant democracies whose federal governments are responsible to their people. To attain this objective, the Structures look for to form public laws that guarantee higher fairness in political, legal, and financial systems and protect essential rights.

On a regional level, the Open Society Foundations execute a series of efforts to advance justice, education, public health, and independent media. At the very same time, we develop alliances throughout borders and continents on problems such as corruption and flexibility of details. The Structures put a high concern on securing and enhancing the lives of individuals in marginalized neighborhoods.

Through its Middle East and North Africa Program based in Amman, Jordan, the Open Society Foundations supports a varied group of regional civil society companies, proving ground, universities, and media companies throughout the Middle East. As a branch of the Middle East and North Africa Program, the Tunis Workplace offers general assistance to Middle East and North Africa Program operations on the ground in Tunisia, consisting of outreach, job advancement, and evaluation tasks. The Program Administrative Assistant will technically report to the Financing Supervisor, in Amman, and would be accountable for supplying administrative and programmatic assistance for everyday workplace operations, and administratively to the Group Manger/Office Agent in Tunis.


  • Under direct guidance of the Financing Supervisor, keeps basic journal and Tunisia workplace monetary tracking and reporting, manages monetary record-keeping and expenditure reports, examines month-to-month bank reconciliations, supervises workplace capital and minor money to make sure workplace accounting records are preserved in a precise and prompt way;-LRB- **************).
  • Procedures all monetary compensations, billings and fund demands, and prepares month-to-month monetary reports
  • Communicates with auditors to make sure yearly reporting; offers documents and drafts reactions to examine demands in coordination with Financing Supervisor
  • Make sure that personnel payroll and all related social security and earnings tax reporting are finished by external accounting professionals
  • Administers procurement and logistical operations consisting of quotes, buying orders, and so on;-LRB- **************).
  • Serves as a custodian of consumable products in his/her appointed system, consisting of (as offered) seals, stamps and archives;-LRB- **************).
  • Manages surplus, outdated or unserviceable devices through collaborating with the direct manager and/or keeps in-depth upgraded records of the possessions status and produces the suitable equipment/inventory status reports appropriately
  • Collaborates upkeep of possessions consisting of workplace repair and maintenance, printers, and other workplace devices’s;-LRB- **************).
  • Preserves filing/ archiving system for service agreements, working files and database and makes sure records depend on date;-LRB- **************).
  • Manages logistics for occasions and conferences, establishes associated budget plans, and handles expenses. Communicates with suppliers and specialists and helps with compliance and procurement procedures.
  • Manages regular correspondence, memorandum and minute-taking;-LRB- **************).
  • Helps with scheduling visits, calls and interaction to beneficiaries and partner organisations;-LRB- **************).
  • Collaborates with the pertinent OSF administrative systems;-LRB- **************).
  • Carries out other tasks as might be appointed by the manager.


  • Competitive rates of pay use.


  • Candidate ought to have at least 2 years of experience in administrative assistance, or other associated functions;-LRB- **************).
  • Capability to develop and keep efficient working relations in a multi-cultural, multi-ethnic environment with level of sensitivity and regard for variety;-LRB- **************).
  • Capability to separately prepare and focus on own work, work well under tight due dates and manage numerous concurrent activities;-LRB- **************).
  • Computer system abilities, particularly in MS application, such as Work, Excel, Web Explorer and Outlook;-LRB- **************).
  • Capability to take effort and operate in a rational and precise way;-LRB- **************).
  • Great interaction abilities; efficient employee;-LRB- **************).
  • Experience with record keeping, and financing administration
  • Reveals discretion and capability to manage personal problems;-LRB- **************).
  • Listening to information and capability to work well under pressure


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